We are all familiar with the phrase—the rules are the rules. Meaning, rules should be enforced consistently, regardless of personal circumstances. Essentially the opposite of—rules are made to be broken. Meaning, exceptions to the rules abound. The law is full of both the former (strict adherence rules) and the latter (loose adherence rules). The difference between the two often being how much deference or latitude the court is given in applying the rules. One rule with little wiggle room is Federal Rule of Civil Procedure 54(d)(1): “Unless a federal statute, these rules, or a court order provides otherwise, costs—other than attorney’s fees—should be allowed to the prevailing party.” As two Florida plaintiffs recently learned in Rebando v. Coopersurgical, Inc., 2024 U.S. Dist. LEXIS 213078 (M.D. Fla. Nov. 22, 2024) and Cunningham v. Sanofi-Aventis, U.S., L.L.C., 2024 U.S. Dist. LEXIS 215131 (M.D. Fla. Nov. 25, 2024).
In both cases, defendants were awarded summary judgment on products liability claims. Both defendants then moved for costs. The costs that a prevailing party are entitled to recover are set forth in 28 U.S.C. §1920 and include fees for serving subpoenas, fees for recorded transcripts necessarily obtained for use in the case, printing and witness costs, charges for copies of materials necessarily obtained for use in the case, docket fees, and costs for court appointed experts and special interpretation services. While it is up to the party seeking costs to provide sufficient detail and documentation establishing the costs, if the losing party challenges the costs, the losing party bears the burden of showing the costs should not be awarded. However, as both courts noted, there is a “strong presumption” that costs will be awarded to the prevailing party.
In Cunningham, defendants filed a bill of costs seeking approximately $7500 for video and stenographic deposition transcripts and approximately $2000 to collect medical records. Defendants in Rebando sought approximately $26,000 for service of subpoenas and for video and stenographic deposition transcripts. With respect to the deposition transcripts, plaintiffs in both cases argued that they should not have to pay for the video recordings because defendants failed to explain why both video and stenographic transcripts were needed. But both courts found plaintiffs were too late in raising that objection:
when a party notices a deposition to be recorded by nonstenographic means, or by both stenographic and nonstenographic means, and no objection is raised at that time by the other party to the method of recordation pursuant to Federal Rule of Civil Procedure 26(c), it is appropriate under § 1920 to award the cost of conducting the deposition in the manner noticed.
Cunningham and Rebando quoting Morrison v. Reichhold Chems., Inc., 97 F.3d 460, 464-65 (11th Cir. 1996).
However, in Rebando, the court disallowed the videography fees for three depositions where defendants could not demonstrate that they were noticed as video depositions. So, word of caution—if you are video recording a deposition, make sure your deposition notice clearly so states. Rebando, at *22-23.
In Cunningham, plaintiffs also argued that transcripts costs must be “necessary” to be recoverable and that video was unnecessary because the footage was not used and plaintiff would testify live at trial. Plaintiff misplaced the focus of the inquiry. “It is not necessary that such videos be used. The focus is on the need of the prevailing party throughout the case.” Cunningham, at *5. Both forms of transcripts were relied on by defendants in preparing their defense and in support of their summary judgment motion, so both were recoverable. Id. at *6.
Both cases also involved requests for costs associated with obtaining medical records. And both plaintiffs complained about the number of times records were requested. The Cunningham court had “little trouble concluding” that because plaintiff had put her health at issue, the collection of medical records, including getting updated medical records, was necessary “to understand Plaintiff’s claims and potential alternative causes.” Id. at *8. The Rebando court was likewise unpersuaded by arguments that defendants should not be allowed to recover for collecting medical records or subpoenaing witnesses that were not used in the summary judgment briefing. Rebando, at *11-12. In Rebando, the court did disallow a few claims that lacked supporting documentation and for a few subpoenas that appeared redundant. But serving a medical facility at multiple business locations is not redundant and such costs were allowed.
Each case had one additional unsuccessful argument by plaintiffs. In Rebando, plaintiffs argued that their financial circumstances made them unable to pay the costs. But financial status can be grounds to reduce a cost award only where the non-prevailing party provides “substantial documentation of a true inability to pay.” Id. at *7. In this case, plaintiffs offered general information about their total income, but provided “nothing beyond conclusory statements . . . [that] fall far short of establishing that costs should either be denied or reduced.” Id. at *8. Plaintiffs offered to provide more, but the court admonished that they should have done so with their response or sought an extension of time to do so. They did neither and therefore, financial status would not be taken into consideration.
In Cunningham, the court rejected plaintiff’s suggestion that awarding costs would have a “chilling effect” on future litigation. Plaintiff cited no case law recognizing a “chilling effect” as a factor to be considered in awarding costs. Cunningham, at *7. And while we agree it should not be a factor on deciding the bill of costs, we wish Rule 54(d)(1) actually gave plaintiffs more pause in deciding whether to pursue meritless or marginal claims. It isn’t fee shifting, but it isn’t nothing either. Cunningham is a Taxotere case and Rebando involves an implant used in tubal ligation. We’ve written about both litigations numerous times. These are not one-off cases. But despite defendants’ repeated successes, these plaintiffs took their iffy cases all the way through to summary judgment. They lost. They should pay. The rules are the rules.