We litigators love a good hearing. Judges asking sharp questions, counsel delivering crisp arguments, everyone believing they’ve advanced the ball. What no one loves—especially our clients—is realizing after the hearing that confidential business information just galloped into the public record. That’s apparently what happened recently in In re Suboxone Buprenorphine/Naloxone Film Products Liability Litigation, 2026 U.S. Dist. LEXIS 2581 (N.D. Ohio Jan. 7, 2026), requiring defendants to move to seal portions of a hearing transcript.
The motion was granted in part and denied in part. The court agreed to seal certain portions of the transcript that contained “confidential business records, trade secrets, and other matters that the companies typically take efforts to protect against public disclosure.” Id. at *10. The court denied the motion where it found the transcript contained public information. Id. But having the information sealed after its been disclosed is not a given. As the court points out,
The courts have long recognized . . . a strong presumption in favor of openness to court records. Overcoming this burden is a heavy one: Only the most compelling reasons can justify non-disclosure of judicial records. The greater the public interest, the greater the burden to justify seal.
Id. at *8.
Plaintiffs obtain discovery containing a defendant company’s trade secrets or sensitive commercial information all the time—pricing models, internal processes, design specifications, customer data, you name it. Presumably, all such documents are marked “Confidential” under a stipulated protective order. Which is all well and good until plaintiffs’ counsel eager to make their point, quotes or paraphrases the confidential material in a publicly filed document or open court. Then, what was protected discovery material is transformed into a judicial record and the “strong presumption” of openness attaches. Unfortunately, dealing with that after the filing or the hearing can sometimes be like trying to put the toothpaste back in the tube. Or, to borrow another well-worn metaphor, you’re slamming the barn door after the horses are halfway to the next county. Only recovering horses is probably easier than trying to undo damage to a company’s competitive position.
We don’t know what the protective order in In re: Suboxone looks like, but the decision got us thinking about why it is important to think of confidentiality orders as more than just paperwork to get discovery moving. For defendants—particularly companies with valuable intellectual property or sensitive business data—they are frontline defense mechanisms. A well-drafted confidentiality order should do more than label documents “Confidential.” It should control how and when those documents can be used, especially in public-facing contexts like court filings and hearings. Defendants should consider including key protections like:
• Advance notice provisions requiring a party to notify the producing party before using confidential material in a filing or at a hearing.
• Time to object so the producing party can seek sealing, redactions, or other protections before disclosure occurs.
• Clear obligations on the receiving party not to publicly disclose confidential information without court approval.
Without these provisions, a confidentiality designation may offer little real-world protection when it matters most.
Negotiating advance notice or disclosure provisions, however, can be tricky. From the producing party’s perspective, advance notice is about control and damage prevention. If sensitive documents are about to make a public appearance, they want time to object, seek sealing, or at least brace for impact. From the receiving party’s perspective, however, “advance notice” can sound suspiciously like “advance preview of my litigation strategy.”
And that’s where things get awkward. No one wants to explain why they’re using the document, how they plan to use it, or what argument it supports—especially not weeks before a filing is due. A notice provision that’s too vague is meaningless; one that’s too detailed feels like forced early disclosure of work product. In practice, the sweet spot is usually a notice requirement that’s specific about timing and scope (identify the documents x days before filing/hearing), but intentionally vague about theory. That way, the producing party gets fair warning without the receiving party having to tip its hand. Everyone leaves mildly dissatisfied, which in confidentiality-order negotiations generally means success.
And don’t forget that the notice should be before any public use, not just filings. Courtrooms are public. Transcripts are public by default. And once something is said on the record, it tends to stay said. Even if a transcript is later sealed, the information may already have been accessed, quoted, or summarized elsewhere. The internet, as they say, never forgets.
From a defense perspective, the best sealing motion is the one you never have to file. Preemptive procedures—built into the confidentiality order—allow disputes to be resolved before disclosure. If plaintiffs want to rely on confidential material at a hearing, they give notice. The defendant can then move to seal, request redactions, or ask the court to conduct that portion of the hearing under seal. You might still lose—but losing in advance is very different from losing after the fact. At least you can warn the client, line up a sealing motion, prepare talking points, and generally move from “oh no, that’s in the public record” to “we saw this coming and planned accordingly.” Advance notice turns a scramble into a strategy session, which in high-stakes confidentiality fights is about as good as it gets.
Judges generally appreciate this approach too. It avoids last-minute emergencies and preserves the court’s interest in transparency while still protecting legitimate confidentiality concerns.
No one sets out to create a “barn door after the horses out” situation. But it happens when confidentiality orders are treated as boilerplate rather than strategic tools. Think of it this way–if you wouldn’t leave your office door unlocked overnight because you might be able to call the police in the morning, you shouldn’t rely on after-the-fact sealing motions to protect sensitive business information. Prevention beats damage control every time.
Confidentiality orders aren’t glamorous. They don’t win cases on their own. But when they’re done right, they quietly prevent very expensive problems—and keep those horses exactly where they belong–safely in the barn.